Comparison

Compare Microsoft Exchange Online Archiving vs Sonian Archiving

See this comparison of Microsoft Exchange Online Archiving vs Sonian Archiving.

Snapshot

Email archive which offers full compliance and eDiscovery solutions

For

Small and mid-sized businesses looking for the easiest, basic archiving option with no third party platform.

Not For

Organizations who require more advanced archiving, with quick searching and exporting of data with a dedicated third party archiving platform

What is Microsoft Exchange Online Archiving?

Microsoft is a cloud-based archiving solution for businesses that works within on-premise Exchange and Hosted Exchange (Office 365). It aims to help businesses solve archiving, compliance and eDiscovery challenges. This platform offers archiving within businesses existing Outlook applications, meaning that deployment and management is very easy, with no third party vendor or new software necessary to archive email communications.

Profile: Microsoft Exchange Online Archiving

Category:
Email Archiving
Website:
microsoft.com
Founded:
1975
Headquartered:
Richmond, WA, US
Deployment:
Journalling to cloud for on-prem Exchange, cloud to cloud for O365
Starting Price:
$3 user / month
Suitable For:
SMB with limited requirements

Microsoft Archiving Features:

  • Secure and reliable archive which has 99.9% update and stores all email correspondence in one secure location
  • Works directly within existing Microsoft email client and so is easy to use
  • End users can view their own email archives, without being able to edit or delete emails
  • Integrated management interface with eDisovery features that allow you to manage data across an organization
  • Easy to use platform with automatic patching and mobile support within Outlook app
  • Cost-effective service with built in auditing and scalable data storage options
  • Custom retention tags and retention policies available for choosing what to be archived

Expert Insight:

Microsoft offer a email archiving solution for small and mid-sized companies in sectors in which archiving is important but does not need to be an advanced platform. Microsoft Online Archiving is cheap, easy to deploy and offers a secure and reliable email archive. End users can access their own archived emails, without being able to edit them. Admins get an integrated management dashboard from where they can easily set retention polices and search and export data. Searching the Microsoft Archive is slower than many third party platforms however, and there is no SLA on guaranteed search time.

Larger companies who need more detailed auditing, more granular eDiscovery options or archiving of attachments, should consider a more advanced third party platform.

Snapshot

Sonian is a pure play email archiving provider with options to host email in AWS or private cloud.

For

Organizations looking to archive email with fast and accurate search.

Not For

Organizations looking for email archiving integrated with email security, or encryption.

Who are Sonian?

Sonian offer cloud archiving as their core service. In 2017, they were bought by Barracuda. Their platform stores all inbound, outbound and internal emails, with attachments in a cloud archive. Emails within the archive can be quickly searched an exported for legal compliance. The platform also offers logs and analytics to help prevent data. The core focus of this platform is securing electronic communications and using this to generate insights and data. Sonian is not sold directly and can only be bought through MSPs or resellers.

Profile: Sonian Archiving

Category:
Email Archiving
Website:
sonian.com
Founded:
2006
Headquartered:
Boston, MA, US
Deployment:
Cloud via Journalling
Starting Price:
Request Quote
Suitable For:
MSPs, Email Hosting Providers, Enterprise

Sonian Archiving Features:

  • Secure archive is easy to search with all inbound, outbound and file attachments archived
  • Unlimited cloud storage options for scalable archiving
  • Searching the archive is quick, with tagging options to help find communications easily
  • Dependable service, with 99.99% up time and 99.99999% data durability and availability
  • Easy to use service with rapid deployment and unlimited concurrent searches, making it a good option for MSPs and Resellers
  • Full legal compliance offered with audits and reports
  • Range of Insights from email communications such as showing when sensitive data is being sent/received from email
  • Insights can help to improve the overall security of a business, and enforce human resources policies around email communication
  • Service can be white labelled
  • Large resellers can host the service in their private cloud
  • Suitable for Groupwise, Notes, on-prem Exchange and O365 customers

Expert Insight:

As you’d expect from one of the only vendors offering only cloud Archiving, Sonian’s platform is an ideal solution for businesses looking for archiving. The platform offers a reliable and secure archive, which is quick to search, and offers tagging to help find and export data for legal reasons easily. It’s easy to manage and deploy, which makes it a good choice for most organisations, as well as MSPs and Resellers. The service archives all email communications an and attachments, with reports and audits, meaning this platform offers full legal compliance.

Sonian also offers ‘Insights’ which are generated from the email archive. This useful tool can show trends from email communications, which can help to highlight email security concerns, such as when sensitive information is being sent via email or can be used to help enforce policies such as stopping unprofessional/inappropriate use of email. End users can access their own archive, but not by default, and accessing archives on mobile may be difficult for some users.